Job Description
Job Title
Scheduling & Office Manager
Job Type
- Full-time
- Direct Hire
- Applicants must be legally authorized to work in the US. Visa sponsorship is not available.
Compensation
- $52,000 - $72,800 / per year
Benefits
- Earned PTO
- Retirement package
Work Location
- On Site
- Carmel Valley, CA
Company Description
Evinex is a staffing firm focused on connecting the right people with the right businesses. This is a Direct Hire position for one of our prestigious clients in the technology solutions industry, specializing in smart home automation, security systems, AV installations, and commercial networking.
Job Summary
The Scheduling & Office Manager will oversee scheduling operations and office administration, ensuring smooth day-to-day operations by managing schedules, coordinating administrative tasks, and maintaining an efficient work environment. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Why Join
Join a fast-growing company in the technology solutions industry, offering innovative technology solutions and a collaborative team environment. Benefit from competitive compensation, professional development, and career growth opportunities.
Responsibilities and Duties
- Oversee and optimize daily schedules for installation and service teams.
- Coordinate with field technicians, project managers, and sales representatives to align schedules with project requirements.
- Serve as the primary point of contact for scheduling updates and rescheduling needs.
- Track project timelines and job completion rates to address scheduling conflicts proactively.
- Utilize scheduling software and CRM systems to maintain accurate records.
- Manage office functions, including correspondence, filing, and document organization.
- Order and maintain office supplies and inventory for field operations.
- Assist with onboarding new employees and coordinating training schedules.
- Ensure the office environment is well-maintained and organized.
- Coordinate team meetings, company events, and training sessions.
Knowledge / Skills / Abilities Required
- Strong organizational and multitasking skills.
- Excellent communication and customer service skills.
- Proficiency in scheduling and CRM software (e.g., ServiceTitan, Jobber, Salesforce).
- Strong problem-solving skills with an analytical mindset.
- Ability to maintain confidentiality and professionalism.
Education / Professional Experience
- 3-5+ years of proven experience in scheduling, office management, or administrative roles.
- Experience in the technology, home automation, security, or AV industry is preferred.
Additional Information
- Applicants must be legally authorized to work in the US. Visa sponsorship is not available.